How to run a steering committee meeting
The short answer
Send status, milestones, budget and risks in advance so the meeting can focus on decisions and escalations. Bring a recommendation for every decision, keep updates to red or amber items, record each decision and who made it, and confirm owners for escalations before closing.
Step by step
- 1
Send the pack in advance
Status, milestones, budget and top risks.
- 2
Focus on exceptions
Discuss only items that are off track or need help.
- 3
Bring recommendations
Each decision comes with options and a recommended choice.
- 4
Record decisions
What was decided, by whom and when it takes effect.
- 5
Assign escalations
Who will unblock each issue, and by when.
Common mistakes
- Spending the meeting on green status items.
- Asking for decisions without a recommendation.
- Unclear decision rights between the committee and the project team.
Acta's decision log keeps every steering committee decision with its owner and history.
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What is the role of a steering committee?
To guide a programme: approve major decisions, resolve escalations and keep it aligned with business goals.
How often should a steering committee meet?
Monthly, or every two weeks during critical phases.