Acta vs Fireflies: from searchable transcripts to finished work
Fireflies gives you transcripts you can search and AskFred to question them. Acta gives you that and the next step: answers across meetings and files, templates filled from the conversation, and action items and decisions tracked until they're done.
Acta vs Fireflies in short
Fireflies and Acta both record, transcribe and summarise Zoom, Google Meet and Teams calls, and both let you ask questions across meetings (AskFred in Fireflies, OneChat in Acta). Fireflies limits AI features with credits per plan, with paid plans from $10 per user per month. Acta's OneChat also reads the files and links you add, and Acta adds 42 templates that read the conversation, an action item tracker with daily follow-up emails and a decision log.
Your files in the same answer
Ask about a deal and OneChat reads the call, the contract PDF and the price list together, with a link to every source.
A tracker, not a transcript
Action items from every meeting go into one list with owners, due dates and overdue alerts, plus a daily follow-up email.
Decisions you can find in seconds
No need to search transcripts for “what did we decide”. The decision log keeps every decision and how it changed.
Acta vs Fireflies, feature by feature
FirefliesAsk across everything
After the meeting
Templates
Recording
Plans
Fireflies details are from their public website and reviews, checked October 2026. Products change: if something here is out of date, tell us at contact@acta.ai and we'll fix it.
What you get with Acta beyond Fireflies
OneChat
AskFred reads meetings. OneChat reads meetings and files.
Choose the meetings by date, people or template type, add PDFs, Word and Excel files or web pages, and ask. OneChat answers from all of them and links each line to the meeting moment or the file page.
- Choose meetings by date, people or type
- Contracts, price lists and playbooks in the same answer
- Click a source to play that moment
Yes. The contract allows a two-year price hold 1, and you agreed to it on the renewal call, subject to finance 2. Increases after that are capped at 5% 3.
Decision log
Stop searching transcripts for decisions
Acta pulls decisions out of every meeting into one log: who decided, who owns it, the quote and the moment it was said, and the history when it changes.
- “Was 60 minutes, changed to 90 on Oct 8”
- The quote and the moment it was said
- Linked actions with progress
Recordings stop after 90 minutes
Discussed in 2 meetingsWas: 60 minutes · changed Oct 8
Oct 4 · Sprint review
“Recording should stop on its own after 60 minutes.” 14:11
Oct 8 · Recorder check-in
“Sixty is too short, let's make it 90 minutes.” 8:41
Actions
Every decision, from every meeting, in one log
Action item tracker
Action items with a finish line
Owners, due dates and status for every action item, grouped by meeting or person. Overdue items are flagged and owners get a daily follow-up email.
- Group by meeting or by person
- Overdue items flagged automatically
- Daily follow-up email to owners
Overdue
3
Due this week
4
Done
12
Daily follow-up, 9:00
Priya, 1 item is overdue: Send Acme the revised proposal.
Templates
Templates that read the room
Acta checks what each meeting was about and fills the templates that fit: MEDDPICC or BANT for a sales call, a scorecard for an interview, a post-mortem for an incident review.
- MEDDPICC, BANT, SPIN and SPICED for sales calls
- Shows what's missing and what to ask next time
- Marks a template “Not relevant” instead of making things up
From the call
“If we get each rep four hours back a week, that's the case.”
“Anything above fifty thousand goes to our CFO.”
“We need a SOC 2 report before procurement.”
Metrics
Champion
Economic buyer
Paper process
Ask next: who signs off above $50k?
Where Fireflies does well
- AskFred for questions across your meetings, with filters.
- A mature workspace for searching transcripts.
- A long list of integrations.
Best for: Teams that mainly want searchable transcripts and a long list of integrations.
Choose Acta if you want
- Answers that include your files and web links
- Action items with owners, due dates and follow-ups
- One decision log across all meetings
- 42 templates filled from the conversation
- Recording with or without a bot
How to switch from Fireflies to Acta
- 1
Start your free trial
Sign up and connect your Google or Microsoft calendar. The trial is free for 15 days.
- 2
Choose how to record
Let the Acta notetaker join from your calendar, or record without a bot using the desktop app for Windows and Mac or the Chrome extension.
- 3
Turn on what happens after the call
Pick your templates and turn on the daily follow-up, so action items and decisions are tracked from the first meeting.
- 4
Coming from Fireflies?
Keep your Fireflies transcripts for reference and point Acta at your calendar. New meetings get tracked action items and decisions from day one.
Acta vs Fireflies: questions
Is Acta a Fireflies alternative?
Yes. Acta records and transcribes Zoom, Google Meet and Teams like Fireflies, and adds OneChat across meetings and files, templates for 42 kinds of meetings, an action item tracker and a decision log.
What is the difference between AskFred and OneChat?
Both answer questions across your meetings. OneChat can also read PDFs, Word and Excel files and web links you add, lets you choose meetings by date, people or type, and links every line of the answer to the meeting moment or file page.
How much does Fireflies cost compared with Acta?
Reviews in October 2026 list Fireflies from $10 per user per month billed annually, with AI features limited by credits on each plan. Acta is free for 15 days, then Pro is priced per user on the pricing page.
Does Acta create tasks in Jira or Asana?
Yes. Acta turns tasks discussed in a meeting into tickets in Jira, Asana, ClickUp and Monday.com.
Can I try Acta for free?
Yes. Acta is free for 15 days with unlimited recordings and transcriptions. After that, Pro is priced per user on the pricing page.
Does Acta need a bot in my meeting?
No. Record with the Acta desktop app (Windows and Mac) or the Chrome extension without a bot, or let the Acta notetaker join from your calendar.
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