Free template, copy and use

Free project kickoff meeting template

The kickoff is where a project's assumptions get said out loud. This template makes sure goals, scope, roles and risks are agreed before work starts.

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Paste it into Google Docs, Word, Notion or an email. Replace the [brackets].

Project kickoff meeting template

Project

Name: [project] | Sponsor: [name] | Lead: [name]

Goal and success criteria

Goal: [one sentence]

We'll know it worked when: [measurable result]

Scope

In scope: [items]

Out of scope: [items]

Roles

[Name]: [role and responsibilities]

Timeline

[Milestone] | [date]

Risks

[Risk] | Impact: [High / Medium / Low] | Owner: [name]

How we'll work

Meetings: [cadence] Updates: [channel] Decisions logged in: [place]

How to use this template

  • Agree what is out of scope as clearly as what is in.
  • Write down who makes the final call on each kind of decision.
  • Start the risk register at the kickoff, not after the first problem.

Skip the typing

Acta records your Zoom, Google Meet and Teams meetings, with or without a bot, and writes the notes for you: a summary, decisions, next steps and action items with owners, next to the transcript. Free for 15 days.

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Frequently asked questions

Related:

Who should attend a project kickoff?

The sponsor, the project lead, the core team and anyone whose work the project depends on.

What comes out of a kickoff meeting?

Agreed goals and scope, named roles, a timeline with milestones and a first list of risks.

Is this project kickoff meeting template free?

Yes. Copy it into Google Docs, Word, Notion or an email and use it as often as you like. No sign-up needed.

Can AI fill in the project kickoff meeting for me?

Yes. Acta records the meeting on Zoom, Google Meet or Microsoft Teams, with or without a bot, or in person with the mobile app, and writes the notes, decisions and action items with owners afterwards. Anything the meeting didn't cover is left out, not made up.