Free template, copy and use

Free meeting minutes template

Minutes record what a meeting decided, not every word. This template keeps them short: who was there, what was discussed, what was decided and who does what next.

Let Acta fill it in

Paste it into Google Docs, Word, Notion or an email. Replace the [brackets].

Meeting minutes template

Meeting details

Meeting: [title]

Date and time: [date], [start] to [end]

Location or link: [room or video link]

Chair: [name] Minutes taken by: [name]

Attendees

Present: [names]

Apologies: [names]

Agenda item 1: [topic]

Discussion: [two or three sentences]

Decision: [what was agreed, or 'none']

Agenda item 2: [topic]

Discussion: [two or three sentences]

Decision: [what was agreed, or 'none']

Action items

[Task] | Owner: [name] | Due: [date]

[Task] | Owner: [name] | Due: [date]

Next meeting

Date: [date] Items carried over: [list]

How to use this template

  • Write decisions as full sentences, so they make sense to someone who wasn't there.
  • Give every action item one owner and a date.
  • Send the minutes the same day, while people still remember the details.

Skip the typing

Acta records your Zoom, Google Meet and Teams meetings, with or without a bot, and writes the notes for you: a summary, decisions, next steps and action items with owners, next to the transcript. Free for 15 days.

Try Acta free What are meeting minutes?

More free meeting templates

Everyday meetingsMeeting agenda templateA free meeting agenda template: the goal, topics in order with an owner and time for each, pre-reads, and the decisions the meeting needs to make.Copy the template Everyday meetingsMeeting notes templateA simple, free meeting notes template for any meeting: key points, decisions, questions still open and next steps, in one page you can copy.Copy the template Everyday meetingsWeekly team meeting templateA free weekly team meeting template: wins, metrics, priorities for the week, blockers, decisions needed and action items, in about 30 minutes.Copy the template Everyday meetingsBrainstorming meeting templateA free brainstorming meeting template: a clear problem statement, silent idea time, grouping, voting and next steps for the top ideas.Copy the template Follow-upAction item tracker templateA free action item tracker template: each task from your meetings with owner, due date, status and the meeting it came from, so nothing slips.Copy the template Agile & projectsDaily standup templateA free daily standup template with the three classic questions, a blockers list with owners and a parking lot for topics to take offline.Copy the template

All free meeting templates

Frequently asked questions

Related:

What should meeting minutes include?

The date, attendees, each agenda item with a short summary of the discussion, the decisions made, and action items with owners and due dates.

Are meeting minutes the same as a transcript?

No. A transcript records every word; minutes record the outcome.

Is this meeting minutes template free?

Yes. Copy it into Google Docs, Word, Notion or an email and use it as often as you like. No sign-up needed.

Can AI fill in the meeting minutes for me?

Yes. Acta records the meeting on Zoom, Google Meet or Microsoft Teams, with or without a bot, or in person with the mobile app, and writes the notes, decisions and action items with owners afterwards. Anything the meeting didn't cover is left out, not made up.