Free template, copy and use

Free all-hands meeting agenda template

An all-hands works when it's honest and has time for questions. This agenda balances updates from leadership with team spotlights and an open Q&A.

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Paste it into Google Docs, Word, Notion or an email. Replace the [brackets].

All-hands meeting agenda template

All-hands

Date: [date] | Host: [name] | Length: [45] min

Company update (10 min)

What went well, what didn't, what's next: [lead]

Key numbers (5 min)

[Metric]: [value] (trend: [up / down])

Team spotlights (10 min)

[Team]: [what they shipped or learned]

Welcomes and recognition (5 min)

New joiners: [names] Shout-outs: [names, why]

Open Q&A (15 min)

Questions collected in advance: [link]

How to use this template

  • Collect questions in advance, including anonymous ones.
  • Share the bad news as clearly as the good news.
  • Post the recording and a short summary for people in other time zones.

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Frequently asked questions

Related:

How often should a company hold an all-hands?

Monthly is common for growing companies; some hold them every two weeks.

Who should present at an all-hands?

Leadership for the company update, and different teams in turn for spotlights.

Is this all-hands meeting agenda template free?

Yes. Copy it into Google Docs, Word, Notion or an email and use it as often as you like. No sign-up needed.

Can AI fill in the all-hands meeting agenda for me?

Yes. Acta records the meeting on Zoom, Google Meet or Microsoft Teams, with or without a bot, or in person with the mobile app, and writes the notes, decisions and action items with owners afterwards. Anything the meeting didn't cover is left out, not made up.