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Free template, copy and use

Free town hall meeting agenda template

A town hall brings the whole company together for updates and questions. This template keeps updates short and leaves real time for Q&A.

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Paste it into Google Docs, Word, Notion or an email. Replace the [brackets].

Updated by the Acta team

Town hall meeting agenda template

Town hall

Date: [date] | Time: [start] to [end] | Host: [name]

Agenda

5 min | Welcome and goals for today | [host]

10 min | Company update: results and priorities | [CEO]

10 min | Wins from the teams | [names]

15 min | Deep dive: [topic] | [name]

5 min | Recognition | [host]

15 min | Open Q&A | [panel]

Questions to answer

[Question collected in advance]

[Question collected in advance]

After the town hall

Share the recording and answers to unanswered questions by [date]

How to use this template

  • Collect questions in advance and allow anonymous ones.
  • Keep each update short; Q&A is what people come for.
  • Answer the questions you ran out of time for in writing.

Skip the typing

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Frequently asked questions

Related:

What is a town hall meeting at work?

A company-wide meeting where leaders share updates and employees ask questions.

How long should a town hall be?

About an hour, with at least 15 minutes for questions.

Is this town hall meeting agenda template free?

Yes. Copy it into Google Docs, Word, Notion or an email and use it as often as you like. No sign-up needed.

Can AI fill in the town hall meeting agenda for me?

Yes. Acta records the meeting on Zoom, Google Meet or Microsoft Teams, with or without a bot, or in person with the mobile app, and writes the notes, decisions and action items with owners afterwards. Anything the meeting didn't cover is left out, not made up.