Quick answer: Acta goes beyond AI meeting notes by using role-aware AI agents. They join Zoom, Google Meet or Teams calls, capture decisions and action items, and turn the conversation into role-specific work: deal summaries and CRM updates for sales, scorecards for recruiters, Jira tickets and PRDs for product and engineering. The outputs flow into the tools your teams already use.

Let's be honest: most teams still lose hours every week to meetings that never turn into action. Even with AI note takers, what you usually get is a basic summary. No context, no outcomes, just one more thing to read.

What if your AI could help do the work, not just listen to it? That is what Acta is built for.

What is Acta?

Acta is not a typical AI note taker. It is a platform of role-aware AI agents that join your calls on Zoom, Google Meet or Microsoft Teams, capture decisions, and turn conversations into structured, role-specific outputs such as PRDs, Jira tickets, sales notes, CRM updates and candidate assessments.

It is like having a trained assistant for every function in your company, one that never runs late.

Why does role-based output beat generic notes?

Every meeting brings together people with different responsibilities: product managers, engineers, recruiters, sales reps and leaders. Instead of sending everyone the same generic summary, Acta shapes the output around each function, so people get what they actually need. That is why Acta is powered by specialized AI agents for each area.

Sales agent

Your sales team talks to prospects, builds relationships and closes deals. Acta's sales agent captures those calls and turns them into:

  • Deal summaries, including frameworks such as MEDDPICC, BANT, SPIN or SPICED
  • Follow-up action items and email drafts
  • CRM updates in tools like Salesforce, HubSpot and Zoho
  • Clear next steps

No more manual logging and no more forgotten insights. Learn more about Acta for sales teams.

Recruiting agent

Hiring is high stakes. The recruiting agent works from candidate interviews and generates:

  • Structured evaluation summaries
  • Feedback aligned to your hiring criteria
  • Candidate assessments that support a recommendation

Shared with hiring managers, these help teams move faster and evaluate candidates more consistently. See Acta for hiring and recruiting.

Project and product agents

Whether you are leading sprint planning or a weekly check-in, Acta's product and project agents create:

  • Jira tasks, epics and bug reports
  • PRDs from product discussions
  • Action items with owners and due dates
  • Project status reports that surface progress and blockers

Stop updating boards by hand. Acta keeps projects in sync with what was said on the call.

Engineering and CTO reports

For technical discussions, design reviews and bug triage, Acta captures:

  • Technical decisions
  • Actionable tickets
  • Summaries and CTO status reports written for engineering leaders

It speaks engineer, and its outputs plug straight into your team's tools. Read more about Acta for product and engineering teams.

How does Acta keep meeting data secure?

Teams trust Acta with their conversations because it is built with privacy in mind. People only see the meetings they have access to, so sensitive discussions stay with the right people. You can read more on the Acta security page.

What's the difference between passive notes and active execution?

Most AI tools record what was said. Acta's agents help make sure it actually gets done.

  • You do not need to chase follow-ups
  • You do not need to re-explain decisions
  • You do not need to jump between five tools

Acta connects the dots from meeting to execution.

Which tools does Acta integrate with?

Acta's agents send their outputs to the tools your teams already use:

  • Jira and other ticketing tools
  • Salesforce, HubSpot and Zoho
  • Notion, Confluence and Google Drive

You can also ask about your meetings from Claude or ChatGPT through a connector. No extra effort, no extra clicks.

How do you make every meeting count?

If meetings are where alignment and decisions happen, Acta is how you turn them into results. It is more than a note taker. It is a teammate for product, sales, recruiting, engineering and leadership.

Don't just record your meetings. Start executing them.

Frequently asked questions

How is Acta different from a regular AI note taker?

A regular note taker gives everyone the same summary. Acta uses role-aware agents to produce function-specific outputs such as Jira tickets, PRDs, CRM updates and candidate assessments.

Which meeting platforms does Acta support?

Acta records Zoom, Google Meet and Microsoft Teams through a meeting bot, and also offers a bot-free desktop app, a Chrome extension, mobile apps and recording uploads.

Can Acta update our CRM and Jira?

Yes. Acta integrates with Salesforce, HubSpot and Zoho for CRM, and with Jira and other ticketing tools for engineering work.

Who can see meeting insights in Acta?

People only see the meetings they have access to.

Meet the agents and see them on your own calls: start a free 15-day Acta trial.