Quick answer: An on-premises AI meeting assistant runs inside your organization's own infrastructure instead of a vendor's cloud. Recordings, transcripts and AI-generated insights never leave your environment, which matters for companies with strict compliance, security or data sovereignty needs. Acta offers on-premises hosting while keeping its core features: transcripts, summaries, action items, decisions, AI agents and questions across meetings.

For many enterprises, the question isn't whether AI meeting notes are useful. It's where the data goes. Acta offers a fully on-premises hosting option for organizations that put compliance, security and data sovereignty first.

With on-premises deployment, all meeting data, from recordings and transcripts to AI-generated insights, stays within the organization's infrastructure. That removes many of the exposure and regulatory concerns that come with cloud-only tools.

What is an on-premises AI meeting assistant?

It is an AI meeting assistant that is hosted and run on infrastructure the organization controls. Meetings are captured, transcribed and analyzed internally, so sensitive conversations are processed without being sent to an outside cloud service.

Why do regulated organizations choose on-premises deployment?

Acta is built with security at its core. Data is encrypted, access is controlled so people only see the meetings they have access to, and enterprises keep full ownership of their data, with control over access, export and retention. Your meeting content is also never used to train our AI models.

Running on-premises adds another layer of control, which is why it suits financial services, healthcare and other regulated industries. For the full picture of our controls, see the Acta security page.

Which AI meeting assistant features are available on-premises?

Acta goes well beyond simple transcription:

  • Transcription: accurate transcripts with speakers across Google Meet, Microsoft Teams and Zoom.
  • Summaries: concise overviews highlighting key decisions, discussion points and action items as soon as the meeting ends.
  • Action item extraction: tasks identified from the conversation, with owners and due dates, so work gets followed through.
  • Role-aware AI agents: domain-specific agents tailor the output to each function, such as PRDs for product managers, pipeline insight for sales and interview assessments for HR.
  • Integrations: connections with tools like Jira, Notion, Confluence and Salesforce to carry meeting outcomes into your workflows.
  • Questions across meetings: OneChat lets you ask about past meetings to track decisions, contributions and project status, with sources.

What impact does on-premises deployment have for enterprises?

Acta's on-premises deployment is designed for organizations with zero tolerance for data leakage or compliance lapses. By processing all data internally while still delivering AI insights, it improves productivity, clarity and accountability.

Typical uses include confidential board meetings, healthcare reviews, strategy sessions and compliance-heavy workflows. In short, an on-premises AI meeting assistant gives large enterprises secure, actionable meeting intelligence with complete control over their data.

Frequently asked questions

Does Acta offer an on-premises deployment?

Yes. Acta offers on-premises hosting so recordings, transcripts and AI insights stay within your own infrastructure.

Who should consider an on-premises AI meeting assistant?

Organizations with strict compliance, security or data sovereignty requirements, such as banks, healthcare providers and other regulated businesses.

Do on-premises customers get the same AI features?

Acta's on-premises deployment includes transcription, summaries, action items, role-aware AI agents, integrations and questions across meetings.

Is my meeting data used to train Acta's AI?

No. Acta never uses customer meeting data to train its models.

Want to discuss an on-premises deployment for your organization? Contact the Acta team.